While we’re often bombarded with articles telling us how to keep staff motivated, it’s also important to be aware of what causes employees to lose their get up and go.

Employee productivity is crucial to the success of any business. While we’re often bombarded with articles telling us how to keep staff motivated, it’s also important to be aware of what causes employees to lose their get up and go. 

The temperature

With the UK currently experiencing an unusually hot summer, you can guarantee this is having an impact on employee productivity. 

Not only does the heat make it incredibly difficult to concentrate, it can also make us irritable and see us leaving our desks more often to get water, walk to a window or go and fan ourselves somewhere a bit cooler. 

If the office doesn’t have air conditioning, it’s going to be a challenge keeping everyone motivated over the next few weeks. Some great tips to try out include:

  • Be flexible – for those who rely on public transport to get to and from work, let them travel during quieter times. If the office really is unbearably warm, consider letting people work from home on especially hot days.
  • Ensure everyone stays hydrated 
  • Allow employees to dress down
  • Only have lights on if it’s necessary because this will be generating a lot of heat
  • If you really want to make yourself popular, buy everyone an ice cream 

Bad ergonomics 

The way our desk is set up can have a huge impact on productivity. An uncomfortable chair is going to lead to fidgeting and irritability for example or if our computer isn’t at the right height, it could lead to neck or back pain. 

To make sure your desk is set up correctly, there are three factors which should be considered.

Your chair – 

  • Push your hips as far back as they can go in the chair
  • Adjust the seat height so that your feet are flat on the floor and your knees are equal to, or slightly lower than your hips
  • Adjust the back of the chair to a 100°-110° reclined angle. Make sure your upper and lower back are supported. Use inflatable cushions or small pillows if necessary
  • Adjust the armrests so that your shoulders are relaxed. If your armrests are in the way, remove them

Your keyboard – 

  • Pull your chair up close to your keyboard 
  • Determine which section of the board you use most frequently and readjust it so that section is centered with your body
  • Adjust the keyboard height so that your shoulders are relaxed, your elbows are in a slightly open position (100° to 110°) and your wrists and hands are straight
  • If you sit in a forward or upright position, try tilting your keyboard away from you at a negative angle. If you are reclined, a slight positive tilt will help maintain a straight wrist position
  • If you do not have an adjustable keyboard tray, you may need to adjust your workstation height, the height of your chair or use a seat cushion to get in a comfortable position

Your monitor – 

  • Centre your monitor directly in front of you above your keyboard
  • Position the top of the monitor approximately 2-3” above seated eye level
  • Sit at least an arm's length away from the screen and then adjust the distance according to your vision
  • Employ a great IT team 
  • Regularly check the speed of all computers
  • Install anti-virus software
  • Ensure your network has good levels of security 
  • Back up all files and important information
  • Have a back-up plan in place in case anything goes wrong
  • Upgrade old systems 

Poor technology 

Organisations and their employees rely on technology more than ever before. This means that when systems crash or suffer a glitch, it can stop workers in their tracks. There are a number of ways you can prevent this happening:

For more top tips of keeping staff motivated, head over to our blog where you will be able to find other great articles including ‘How to get back into work mode after the holidays’ and ‘How to avoid distractions and keep employees motivated.’